Critical: Sterilizer AC-003 fault · BATCH-AC1-0019 recalled (BI fail) · 2 active incidents need attention
Active sets in circulation
148
+4 since yesterday
Sterilisation cycles today
6
5 passed · 1 pending
SLA breaches (24h)
2
avg +18 min over TAT
Open incidents
5
1 critical · 1 high
Active workflow timeline
In-flight set instances
SET-INST-0042 · Appendectomy Set dispatched
Dispatched to OT-1 · Rita Sharma · 14:00
SET-INST-0045 · Minor Operations Set packing — incomplete
Missing: Metzenbaum Scissors · suggested substitute via alias map
SET-INST-0044 · C-Section Set sterilizing
BATCH-AC2-0014 · 134°C-4min · ~22 min remaining
SET-INST-0049 · TKR Set recalled
BATCH-AC1-0019 BI failure · supervisor review pending
SET-INST-0048 · LSCS Set returned
From OT-1 · in decontamination queue
Sterilizer utilisation today
5 cycles passed · 1 failed · 1 pending
AC-001 (autoclave)
62%
AC-002 (autoclave)
88%
AC-003 (autoclave)
0% · fault
WD-001 (washer)
54%
US-001 (ultrasonic)
31%
KPIs (last 7 days)
Inventory health
Items at sterile632
Quarantined3
Near max-use-cycle2 items
Expiring <30 days14 sterilizations
Lost / missing1 item
Bulk consumables alerts
IV Cannula 18G11 / 30 reorder
Tyvek Pouch 6×1028 / 100 reorder
Lots expiring <60d5 lots
Lots expired2 lots
All 142
Adopt 89
Clone 38
Independent 15
Fork strategy: adopt = universal changes propagate · clone = snapshot, divergence allowed · independent = no universal link. Switch strategies via the row menu.
| Local code | Canonical name | Fork | Universal source | Items | Material | Max cycles |
|---|
Workflows
Standard Instrument Workflow
WF_INSTR_STD · v3 · default for Surgical Instruments
Flow preview · click a step
Receive
01
Manual clean
02
Ultrasonic
03
Washer-dis
04
Inspect
05
Pack
06
Sterilize
07
Store
08
Dispatch
09
Steps 9
Branches are added via rule_definitions (kind =
workflow_transition). The linear order above defines the happy path; rules can fork to alternative paths (e.g., quarantine on inspection fail).Step 05 · Inspect
Station
ST_INSP · Inspection Bench
Process
Inspect & Function Test
Sequence order
5
Max dwell (SLA)
20 min
Requires PIN
yes
Requires device
no
Skip condition
when set_master.skip_inspect = true
Linked rules
RULE_INSP_FAIL → quarantine
RULE_MAX_CYCLES → discard
RULE_DAMAGE → incident
| Short code | Name | Department | Kind | PIN | Device | Max dwell |
|---|---|---|---|---|---|---|
| ST_RECV | Receive Window | CSSD | receive | yes | no | 15 min |
| ST_DECON | Decontamination Bay | CSSD | decontaminate | yes | no | 30 min |
| ST_WASH | Washer-Disinfector Station | CSSD | decontaminate | yes | yes (WD-001) | 45 min |
| ST_INSP | Inspection Bench | CSSD | inspect | yes | no | 20 min |
| ST_PACK | Packing Station | CSSD | pack | yes | no | 25 min |
| ST_STER | Sterilization (Autoclave bank) | CSSD | sterilize | yes | yes (AC-001/002/003) | 90 min |
| ST_STORE | Sterile Store | Sterile Store | store | no | no | — |
| ST_DISP | Dispatch Window | CSSD | dispatch | yes | yes | 10 min |
| ST_QUAR | Quarantine Zone | CSSD | quarantine | yes | no | — |
Manual Cleaning
PROC_MAN_CLEANStationST_DECON
Methodmanual
Requires cycleno
Requires indicatorno
Expected duration12 min
Ultrasonic Cleaning
PROC_USCStationST_DECON
Methodultrasonic
Requires cycleyes
Expected duration15 min
Washer-Disinfector
PROC_WDEquipmentWD-001
Methodwasher_disinfector
Expected duration42 min
Steam Steril 134°C-4min
PROC_STEAM_4EquipmentAC-001 · AC-002 · AC-003
Methodsteam
Requires indicatorBI + CI + Bowie-Dick
Expected duration75 min
workflow_transition 12
process_completion 4
set_completeness 3
cycle_validation 5
compliance_check 6
override 2
RULE_INSP_FAIL → quarantine
workflow_transitionactivev2
IF
AND
THEN
AND
OVERRIDE ALLOWED FOR
RULE_MAX_CYCLES → block_dispatch
workflow_transitionactivev1
IF
THEN
message:
Recent rule executions
last 6h| When | Rule | Trigger | Outcome | Actor |
|---|---|---|---|---|
| 14:18 | RULE_BI_FAIL | cycle_validation | fail · batch recalled | system |
| 13:55 | RULE_INSP_FAIL | station_transition | fail · quarantined | Rita Sharma |
| 12:30 | RULE_MAX_CYCLES | workflow_transition | override · approved by Amir Khan | Rita Sharma |
| 11:14 | RULE_SET_COMPLETE | set_completeness | fail · pack blocked | Amir Khan |
| 10:02 | RULE_EXPIRY | expiry_check | pass | system |
Each incident type has its own status_workflow (JSON) and per-action permissions via the relational
incident_type_permissions table (post v2.1).Wet Pack
INC_WETPACKStatus workflow
reported
investigating
quarantined
resolved
closed
Severity defaultmedium
Notifyin_app, email
Applies toSurgical Instruments
Mandatory (group policy)yes
Missing Instrument
INC_MISSStatus workflow
reported
searching
resolved
closed
Severity defaultlow
Notifyin_app
Sterilizer Fault
INC_STER_FAULTStatus workflow
reported
awaiting_engineer
repair
resolved
closed
Severity defaultcritical
Notifyin_app, email, sms, push
Auto-create work orderyes
Damaged Instrument
INC_DAMAGEStatus workflow
reported
inspecting
repair
condemned
closed
Severity defaultmedium
Notifyin_app, email
| Name | Trigger | Severity | Channels | Recipients | Cooldown | Active |
|---|---|---|---|---|---|---|
| Sterile expiry < 14 days | expiry | warning | in_app, email | CSSD Manager | 60m | |
| Bulk lot near expiry | expiry | warning | in_app, email | Stores Clerk · CSSD Manager | 240m | |
| SLA breach > 10 min | sla_breach | warning | in_app | CSSD Manager | 30m | |
| TAT KPI breach | kpi_breach | critical | in_app, email, sms | CSSD Manager · Group Admin | 60m | |
| Implant recall notice | recall | critical | in_app, email, sms, push, webhook | All admins · BME Engineer | 0m | |
| Equipment PPM due 7 days | schedule | info | in_app, email | BME Engineer | 1440m |
| User | Roles (multi-scope) | Department(s) | MFA | Last login | Status |
|---|
Morning
activeTime window06:00 – 14:00
DaysMon–Sun
Active staff18
Outside-shift blockenforced
Evening
activeTime window14:00 – 22:00
DaysMon–Sun
Active staff12
Night
activeTime window22:00 – 06:00
DaysMon–Sun
Active staff7
Departments
📦 CSSD
↳ Decontamination Zone
↳ Bay 1
↳ Bay 2
↳ Packing Zone
↳ Sterilization Hall
🏥 Operating Theatre Complex
↳ OT-1
↳ OT-2
↳ OT-3
🏥 ICU
🏥 Ward Block A
📦 Sterile Store
🔧 BME Lab
Storage Locations · Sterile Store
🗃️ Sterile Store
Bay 1 — Trauma sets
Bay 2 — Routine sets
Bay 3 — Speciality
🗄️ CSSD Bays
Bay 1 — Receive
Bay 2 — Decon
Bay 3 — Inspection
Defaults
default_sterile_validity_days180 edit
expiry_alert_days60
reorder_alert_days14
sla_default_minutes240 (4h TAT)
TimezoneAsia/Kolkata
Group-cascaded policies
These are set by Apollo Group Admin. You can be stricter, never weaker.
min_sterile_validity_days180 group minimum
mandatory_incident_reportingwet_pack bi_failure
mfa_required_roles7 roles
audit_retention_years7
Feature flags
AI Onboarding (Excel import)
Implant recall propagation
Patient case linking
RTLS integration
Predictive demand forecasting (beta)
Offline / edge resilience
Mar 31 client input. CSSD floor stays operational during network outage; syncs when restored.
offline_mode_enabled
edge_sync_endpointhttps://edge.apollo-indore.local/v1
Cache TTL24h
Last sync2026-05-19 06:42 (4m ago)
Pending sync0 transactions
Surgeons specify add-on instruments per procedure. Auto-included in dispatch when their case is scheduled.
8 preferences
| Procedure | Preferred set | Additions | Notes | |
|---|---|---|---|---|
| Appendectomy | Appendectomy Set | + Babcock ×2 + Suture 3-0 | prefers self-retaining retractor | |
| Cholecystectomy Lap | Cholecystectomy Lap Set | + Maryland ×1 + Clip Applier (extra) | avoid Aesculap energy device | |
| Hernia Repair | Hernia Mesh Kit | + Mesh fixation tacker | always include extra suction | |
| Thyroidectomy | Thyroid Set | + Nerve stimulator probe | RLN monitoring mandatory |
Your local Metzenbaum Scissors 7" was cloned from universal at v2. Universal is now at v4. 3 fields differ.
Universal (current v4)
UIM-SCS-METcanonical_nameMetzenbaum Scissors 7"
max_use_cycles250 ↑ from 200
materialSS316L
brand_namesMetzenbaum, Aesculap BC450, Roboz RS-5510
is_autoclave_compatibletrue
handling_instructionsUpdated cleaning protocol per Mar 2026 guidance
Your clone (v2 snapshot)
AP-IND-SCS-METcanonical_nameMetzenbaum Scissors 7"
max_use_cycles200
materialSS316L
brand_namesMetzenbaum, Aesculap BC450
is_autoclave_compatibletrue
handling_instructionsStandard cleaning
Actions
Pulling universal overwrites your local values. Re-cloning preserves your overrides.
✓ Identity
✓ Departments
✓ Storage
▶ Workflow assignment
Masters
First user
Step 4 of 6 · Assign workflows per inventory type
Surgical Instruments
Linen
Biomedical Equipment
Implants
Bulk Consumablesno workflow · transaction-tracked only
Endoscopes
You can customise any workflow later in the Workflow Editor. Inheriting from group defaults is recommended for first launch.
Onboarding checklist (overall)
Identity & tenancy
100%
Departments & storage
100%
Workflows
60%
Master library (adopt vs upload)
—
First admin user
—
Equipment registration
—
Go-live readiness check
—
NABH / ISO 27001 require periodic review of user permissions. Q2 2026 review window: 14 days remaining.
Q2 2026 cycle56 users28 reviewed28 pending
| User | Role(s) | Last activity | Last review | Change since | Decision |
|---|---|---|---|---|---|
RS Rita Sharma EMP-AP-IND-0042 | CSSD Tech | today | 2026-02-15 | none | |
AK Amir Khan EMP-AP-IND-0014 | CSSD Manager +1 group role | today | 2026-02-15 | +1 role | |
SI Sunita Iyer EMP-AP-IND-0066 | OT Nurse | today | 2026-02-15 | none | |
XX Test User (legacy) EMP-AP-IND-9999 | Admin | never · 180 days | never | stale |